By Gian R. Joseph, Safety Advisor
How to Prepare Your Lab for the EHS Annual Inspection: A Comprehensive Guide
Annual laboratory inspections are vital for ensuring compliance with safety regulations and maintaining a safe working environment. As a Principal Investigator or Lab Manager, you must be well-versed in the safety standards required for your lab to stay compliant. This guide will help you prepare effectively for your annual inspections:
1. Documentation and Records
- Chemical Inventories: Ensure that all chemical inventories are current and complete. Safety Data Sheets (SDS) for all hazardous materials must be readily accessible.
- Training Records: Keep comprehensive records of all personnel training, including general safety training, lab-specific protocols, and refresher courses.
2. Lab Safety Equipment
- Fume Hoods and Biosafety Cabinets: Confirm that they are inspected and certified annually. Regularly check their functionality to ensure airflow levels are within safe parameters.
- Emergency Equipment: Verify that eyewash stations, safety showers, fire extinguishers, and first aid kits are accessible, operational, and routinely maintained.
Spill Kits: Ensure spill kits are fully stocked, accessible, and in designated locations.
3. Chemical Storage and Handling
- Labeling: All chemicals must be clearly labeled with the full chemical name, concentration, and hazard information.
- Storage: Store chemicals according to their compatibility and hazard classification. Flammable substances should be kept in flammable storage cabinets, while corrosives require appropriate containment.
- Waste Management: Label hazardous waste and store it in designated areas. Schedule regular waste disposal pickups.
4. General Lab Housekeeping
- Clutter-Free Workspaces: Maintain clean, organized workspaces. Remove unnecessary items and ensure equipment and supplies are properly stored.
- Aisles and Exits: Keep aisles, hallways, and exits unobstructed to ensure safe and quick evacuation during emergencies.
- Sharps Disposal: Dispose of needles and other sharps in designated containers. Regularly check that containers are not overfilled.
5. Personal Protective Equipment (PPE)
- Availability: Ensure that appropriate PPE (e.g., gloves, lab coats, and goggles) are available in sufficient quantities and good condition.
- Usage: Verify that all lab personnel know PPE requirements and consistently use the necessary equipment.
- Storage: Store PPE properly to avoid contamination or damage.
6. Chemical Hygiene and Biosafety Plans
- Review: Regularly update the lab’s Chemical Hygiene Plan (CHP) and Biosafety Manual to align with current practices and regulations.
- Training: Ensure all personnel are familiar with and understand the contents and requirements of these plans.
7. Emergency Procedures
- Evacuation Plans: Post evacuation plans prominently and ensure all personnel are familiar with emergency exits and assembly points.
- Incident Reporting: Establish clear and accessible procedures for reporting accidents, spills, and exposures.
8. Communication and Coordination
- Regular Meetings: Schedule regular safety meetings to address concerns, update procedures, and prepare for inspections.
- Safety Officer: Designate a safety officer or point of contact for all safety-related issues and inspections.
Adhering to these guidelines will prepare your lab for annual inspections, ensure compliance with safety standards, and promote a safe working environment at WCM.
References:
- Weill Cornell Medicine Environmental Health and Safety https://ehs.weill.cornell.edu/+
- Chemical Hygiene Plan Guidelines https://ehs.weill.cornell.edu/chemical-safety/chemical-hygiene-plan
- Biosafety Manual https://ehs.weill.cornell.edu/biosafety/biosafety-manual